Introduction

The World IA Day Organizer Guide

Thank you for advancing information architecture in your community. Use this guide throughout your event planning. The global board is here to support you.

Every year, the global board strives to make improvements in an effort to better support each of our local organizers.

We are always open to feedback and suggestions to help improve your experience. If you find our guidebook helpful, or if you think something is missing, please get in touch with us at [e-mail]. We’d like to hear from you!

WIAD Organizer Guide

This list highlights key planning phase along the event planning journey. The guide also covers branding, attendee experience, post-event work, resources, and templates.

1

Getting started

In this section:

• Build a team

• FAQs about being an organizer and the Call for Locations

• FAQs about money, insurance, and non-profit status

2

Sponsors and financials

Creating and managing a budget is crucial to keeping your event free or low-cost. Define your available funding, expected costs, and event scope early.

In this section:

• Create a budget

• Types of sponsorship

• Find sponsors

• Create a sponsorship strategy

• Reach out to sponsors

• Sign sponsorship contract

• Accepting money from sponsors

3

Speakers and event programming

Part of managing your event expectations is creating a vision and execution plan that's feasible and attainable.

In this section:

• Types of events

• Finding presenters

• Choose your event format

• Prepare your speakers and presenters (planned)

• Event program (planned)

4

Venue and logistics (in-person)

Your venue is a crucial part of the attendee experience.

In this section:

• Considering venue size and cost

• Understanding audio & visual capabilities

• Evaluating venue accessibility / ease of access

• Finalizing a venue contract

• Audio/Video Setup

5

Contact

Have questions or concerns? We’ll help you sort it out.

• Discord: https://www.worldiaday.org/discord

• WhatsApp: Join group chat

• Email: [e-mail]