> For the complete documentation index, see [llms.txt](https://www.information-architecture.world/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://www.information-architecture.world/wiad-organizer-guide/templates/budgeting-templates-and-examples.md).

# Budgeting Templates and Examples

Use these templates to plan your local event budget and document sponsor payments. Adapt them for your local currency, tax requirements, and event format.

### Budget template

Download the budget template below and create a working copy for your local team.

Record expected and actual amounts for every income and expense. Review the budget regularly as plans change.

Include costs such as venue, accessibility services, presenter expenses, refreshments, promotion, and payment processing. Note confirmed sponsorship separately from expected funding.

{% hint style="info" %}

### Sponsor invoice

[Make a copy of the invoice template.](https://docs.google.com/spreadsheets/d/1nhDGce1x4oVd0oha5N3ubBdrklU1_YY_C3k6i4L-O5k/copy)

Confirm the agreed sponsorship amount, payment recipient, and payment terms before sending an invoice.
{% endhint %}

{% file src="/files/-LcjQrRo7ZnPFzQZlwVQ" %}
Budget Template
{% endfile %}

### Keep records

Store invoices, receipts, payment confirmations, and budget decisions in a shared location. Limit access to people who need financial information.

Follow applicable local financial and tax requirements. Contact the global team if you need support with a global sponsorship payment.