Things to do after the event

Close out your event, share approved content, and prepare a smooth handover.

Thank your team for making the event happen. Then complete the closeout tasks while details remain fresh.

Close out your event

Complete any remaining operational work:

• Thank speakers, volunteers, sponsors, partners, and attendees.

• Reconcile invoices, reimbursements, and local sponsorship commitments.

• Record what worked, what changed, and what to improve next year.

Share approved event content

Publish slides, recordings, and photos only with the relevant permission. Respect speaker preferences and attendee photo consent.

Share content through:

• Your local microsite and social channels.

• Accessible video and image formats with clear captions and descriptions.

• The content collection process provided by the global team that year.

Keep a single record of published links, speaker permissions, and asset locations. It makes future updates and handovers much easier.

Complete the post-event survey

The global team may send a post-event survey after World IA Day. Complete it promptly and include honest feedback.

Your responses help improve future organizer support and global planning.

Prepare for next year or hand over

If you will organize again, save your notes, contacts, and reusable assets. Keep them in a shared location your team can access.

If another organizer takes over, transfer account ownership using each platform’s access credentials. Update recovery contacts and two-factor authentication.

Never share passwords. Remove access for people who no longer need it.

Review how you retain or delete attendee information. Follow the privacy notice shared with attendees. Review Collecting attendee data before transferring any data.

Contact [e-mail] if you need support with a transition.