Introduction

The World IA Day Organizer Guide

On behalf of our global board of directors, we thank you for your commitment to advance the field of information architecture in your community and around the world. The global board is here to support you every step of the way. This guidebook is created as a useful resource during your event planning.

Every year, the global board strives to make improvements in an effort to better support each of our local organizers.

We are always open to feedback and suggestions to help improve your experience. If you find our guidebook helpful, or if you think something is missing, please get in touch with us at [email protected]. We’d like to hear from you!

WIAD Organizer Guide

Getting Started

In this section:

• Build a team

• FAQs about being an organizer and the Call for Locations

• FAQs about money, insurance, and non-profit status

Sponsors and finances

Creating and managing a budget for your WIAD event will crucial for keeping your event free or low-cost for your attendees. Most events will cost some money, so manage your event expectations well.

In this section:

• Create a budget

• Types of sponsorship

• Find sponsors

• Create a sponsorship strategy

• Reach out to sponsors

• Sign sponsorship contract

• Accepting money from sponsors

Speakers and programming

Part of managing your event expectations is creating a vision and execution plan that's feasible and attainable.

In this section:

• Types of events

• Finding presenters

• Choose your event format

• Prepare your speakers and presenters (planned)

• Event program (planned)

Picking an event venue for in-person events

The place where you hold your event is another crucial part of its designing the event experience.

In this section:

• Considering venue size and cost

• Understanding audio & visual capabilities

• Evaluating venue accessibility / ease of access

• Finalizing a venue contract

• Audio/Video Setup

Contact

Have questions or concerns? We’ll help you sort it out.

• Discord: https://www.worldiaday.org/discord

• WhatsApp: Join group chat

• Email: [email protected]